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Kevin G. Fitzgerald, Esq.
FOLEY & LARDNER LLP
(414) 297-5841
Nicholas Paquette, Esq.
FOLEY & LARDNER LLP
(850) 513-3365

FLORIDA'S NEW AGENCY LAW

II. Historical Florida Law

Prior to 2005, insurance agencies in Florida were required to be licensed by the Florida Department of Financial Services (“DFS”) only if an owner or other principal in the agency had been convicted of a specific crime or had committed certain enumerated violations of law.[1]  Florida law was therefore substantially different from the laws of most other states. 

At that time, most other states had adopted the 2000 amendments to the NAIC Producer Licensing Model Act (“PLMA”), which required or permitted agencies to obtain a license.[2]  The adoption of PLMA, along with the National Insurance Producer Registry (“NIPR”), increased the uniformity and reciprocity of agency licensing resulting in simplified multi-state licensing for agencies.[3]  As indicated above, Florida law did not require or permit agencies to obtain a license and therefore, as a consequence, Florida resident agencies had difficulty obtaining non-resident agency licenses in other states.[4] 

In 2005, the Florida Legislature passed Senate Bill 1912, which substantially changed the way insurance agencies were regulated.[5]  Under the revised law, every individual, firm, partnership, association, or any other entity was required to obtain an insurance agency “license” or “registration” for each place of business at which it engaged in any activity that required licensure as an agent.[6]  The primary differences between agency registration and agency licensure was who qualified for each and when each was required to be renewed.

Generally, “licensure” was required for all agencies, including solo practitioners operating under their own names, and all branch offices of an insurance agency, unless they qualified for registration under one of following four exemptions:

  1. An incorporated agency whose voting shares were traded on a securities exchange;
  2. An agency designated and subject to supervision and inspection as a branch office under the National Association of Securities Dealers;
  3. An agency whose primary function was offering insurance as a service or member benefit to members of a nonprofit corporation; and
  4. An agency wholly owned by agents licensed and appointed under the Florida Insurance Code who were engaged in business in Florida before January 1, 2003.[7]

The advantage of registration was that it was perpetually effective, while licenses had to be renewed every three years.[8]  In addition, the officers, directors, and owners of a registered agency did not have to submit to the fingerprinting requirements imposed on license applicants.[9]  Registered agencies were also not subject to compulsory or discretionary refusal, suspension, or revocation as described in Sections 626.6115 and 626.6215, Florida Statutes.[10] 

Although registration offered some advantages to an agency, Florida was the only state that registered insurance agencies rather than licensing them.  Accordingly, registered agencies that sought to be licensed in other states ran into the same difficulties discussed above that all Florida resident agencies had prior to the enactment of SB 1912 in 2005.[11]  This resulted in numerous agencies surrendering their registrations and applying instead for licensure.[12]  DFS reported that, on average, from 2010-2014 thirty-eight registered agencies per month were cancelling their registrations.[13]

III. New Florida Law

House Bill 633[14] was passed by the Florida Legislature on April 25, 2014 and subsequently signed by Governor Rick Scott on June 13, 2014 (the “Agency Act”).  The Agency Act amended the insurance agency licensure law to streamline the licensing process and to better align the regulation of insurance agencies in Florida with other states.  Under the Agency Act, which became effective January 1, 2015,[15] agents who are sole proprietors conducting business in his or her individual name and who do not employ or otherwise use the services of or appoint other licensees will no longer be required to obtain both an agent and agency license.[16]  In addition, the Agency Act repealed the provision allowing insurance agencies to obtain a registration in lieu of a license, leaving licensure as the only option going forward.[17]  Most significantly, however, the Agency Act eliminated, under certain circumstances, the requirement that all branch office locations transacting Florida business be separately licensed, allowing instead the branch locations to be included in the licensing records of the licensed principal agency.

A.  Registration

The Agency Act repealed the provisions of Section 626.112(7)(a), Florida Statutes, which allowed qualified insurance agencies to obtain a registration in lieu of a license.  Effective October 1, 2015, all agencies that are currently “registered” will have their registrations automatically converted into licenses.[18]  Agency licenses, however, will no longer require renewal every three years[19] under the new law.  Rather, licenses will be perpetual and continue in force until cancelled, suspended, revoked, or until they are otherwise terminated or expire by operation of law.[20]  Accordingly, agencies whose registrations are converted into licenses will continue to benefit from not having to renew their licenses.

Although DFS has not released any formal guidance on its website or through rule adoption on how this process will take place, DFS has communicated to us that it will begin notifying agencies that their registrations have been converted to licensure via email in early October 2015 or shortly before that.  Moreover, DFS has indicated that the new license number and issue date will likely remain the same as was on the original registration.  

While the registration process under the old law did offer some advantages to the agency (i.e. registrations were perpetual and were not subject to compulsory or discretionary refusal), the Florida Legislature softened the loss of the registration option by, as discussed above, making licenses perpetual.  Moreover, registered agencies that sought to be licensed in other states and were unable to obtain licensure because they were not “licensed” in their home state will now have the opportunity to use their converted license to obtain nonresident agency licenses in other states. 

B. Licensure

As discussed above, starting on January 1, 2015, DFS stopped issuing registrations and began issuing only licenses to agency applicants.  Although some of the licensing requirements under the prior law remain the same (i.e. requirement to accept uniform application for nonresident agency licensure), the Agency Act amended key provisions of Florida agency licensing law relating to branch agencies and agencies operated by sole proprietors.  The key amendments are discussed below.

1.  Branch Office Location Licensing

Florida defines an agency that is subject to licensure as “each place of business at which it engages in an activity that may be performed only by a licensed insurance agent.”[21]  Under prior law, this essentially required not only every branch office location of an insurance agency, but also the homes of insurance agents engaged in sales activities from their homes to obtain an agency license.[22]  In this respect, Florida law differed greatly from most states, the licensing requirements of which were typically “entity based” rather than “location based.”

The Agency Act brings Florida’s branch agency licensing requirements more in line with the laws and regulations in other states, converting Florida’s “location based” license requirement to an “entity based” license requirement.  The new law accomplishes this by eliminating the branch office location-licensing requirement for any branch location established by a licensed agency that:

  1. Transacts business under the same name and federal tax identification number as the licensed agency;
  2. has designated a licensed agent in charge[23] of the branch location as required by Section 626.0428; and
  3. has provided the address and telephone number of the branch location to the DFS for inclusion in the licensing record of the licensed agency within 30 days after insurance transactions begin at the branch location.[24]

Thus, under the new law, the corporate agency will maintain the agency license and will maintain and report to DFS a list of its branch locations operating under the entity’s license. 

Removing the license requirement for each and every branch office moves Florida closer to the PLMA and the laws adopted in most other jurisdictions.  Most importantly, by removing the branch office licensing requirement, large multi-state insurance agencies will no longer be subject to the overly burdensome licensing requirements that Florida imposed.  

The changes discussed above do, however, present some logistical questions.  One such issue is what effect the elimination of the branch office licensing requirement will have on those branch locations licensed under the previous law.  As we understand it, these agencies will be allowed to retain their current licenses or they can choose to work with DFS to transition to the new format.  DFS is working on adding new functionality to the MyProfile system on DFS’ website that would allow the corporate agency to add new branches and inactivate closed branches through the corporate agency’s MyProfile account.[25]  Until such functionality is available, branch agencies desiring to transition to the parent record may need to contact DFS for assistance.[26]

2. Agencies Owned and Operated by Individual Agents

Prior to the Agency Act’s enactment, agents who were sole proprietors and who did not employ other agents were required to be licensed as both an agent and an agency. The Agency Act eliminates this requirement and exempts insurance agencies that are owned and operated by a single licensed agent conducting business in his or her individual name and not employing or otherwise using the services of or appointing other licensees from obtaining an agency license.[27] DFS believes this change was appropriate because insurance agents are vetted during the agent license process and therefore licensing the agency served no purpose.[28]  Additionally, Florida was one of the few, if not the only, states that required double licensing for agents who were sole proprietors.

To qualify for this exemption, the individual agent must not employ or use the services of other licensees, and the agent must conduct business in his or her individual name.[29]  Accordingly, agents desiring to use the exemption under the new Agency Act must only engage in business in his or her own name or use a d/b/a that contains both the first and last name of the individual agent (e.g. Kevin Fitzgerald Insurance Agency).  It is our understanding that DFS interprets the new law as requiring both the first and last name of the individual agent in the d/b/a name.  Thus, an individually owned and operated agency named “Fitzgerald Insurance Associates” is unlikely to qualify for the exemption. 

Agencies formed as corporations or limited liability companies that use a name different than the individual agent’s name would also not qualify for the exemption.  Additionally, if an individual decided to use a d/b/a other than as outlined above, he or she would lose the exemption. As we understand it, however, this exemption will not be limited to sole proprietorships.  Rather, DFS has indicated that agencies formed as corporations or limited liabilities companies that otherwise qualify for the exemption (i.e. individually owned and do not employ or otherwise use the services of or appoint other licensees) and utilize the first and last name of the individual agent will qualify for the exemption regardless of whether “Inc.” or “LLC” is added to the name of the agency.[30] Thus, an agency named “Kevin Fitzgerald Insurance Agency, LLC” would qualify for the exemption.

IV. Conclusion

The Agency Act takes a giant leap forward in bringing Florida law closer in line with the PLMA and the laws of most other jurisdictions.  First, by removing registration as an option and requiring licensing for all agencies, Florida has removed a large obstacle that registered agencies faced when trying to obtain non-resident agency licensing in other jurisdictions.  Second, the transition from a “location” based licensing requirement to an “entity” based licensing requirement eliminated the overly burdensome requirement faced by large multi-state agencies adding branch locations in Florida.  Finally, it removed the double licensing requirement imposed on agencies owned and operated by individual agents.  

There are some logistical questions that remain unanswered by the new Agency Act, and it remains unclear if or when DFS will adopt rules or release official FAQs or other guidance relating to the transition.  In the meantime, however, based on the information received by the authors from DFS, individually owned agencies that qualify for the exemption may begin reaching out to DFS to begin the process of surrendering their license.  In addition, branch locations that qualify should begin the transition process as soon as possible. 

 

References

[1]See Fla. Stat. § 626.112(7) (2004).  Section 626.112(7) provided a list of violations and “hazardous” activities that required the agency to obtain a license.

[2] Kevin G. Fitzgerald, Florida Begins Licensing and Registering Insurance Agencies, 17 FORC J., no. 2, 2005 at  14.

[3] Fitzgerald, supra note 2, at 14.

[4] Generally, non-resident regulators require a certified copy of an agency’s resident license to obtain a non-resident agency license, which Florida agencies did not have.  In addition, as a condition of obtaining a non-resident agency license, some states require that the agency’s home state award nonresident licenses to residents of the state on the same basis, which could not occur because Florida did not issue agency licenses.  See e.g. Ala. Stat. § 27-7-28(a)(3-4) (requiring agency licensure in home state and reciprocity); Cal. Ins. Code. § 1639.1.

[5] Ch. 2005-257, Laws of Fla.

[6] See Fla. Stat. § 626.112(7)(a) (2013).

[7] Id.

[8] See Fla. Stat. § 626.382 (2013).

[9] Fla. Stat. § 626.172(3) (2013).

[10] Florida Department of Financial Services, Division of Agent and Agency Services, Frequently Asked Questions, Agency Licensing, Registration, and Compliance, at Question 5, available at http://www.myfloridacfo.com/Division/Agents/Licensure/General/FAQ.htm(hereinafter, “DFS FAQs”).

[11] See supra note 4. 

[12] See Fla. H.R. Reg. Affairs Comm., HB 633 (2014) Staff Analysis 2 (Mar. 13, 2014).

[13] Id.

[14] Ch. 2014-123, Laws of Fla.

[15] Certain provisions of the Agency Act, as discussed below, have an effective date of October 1, 2015.

[16] See Fla. HB 633, §7 (2014) (amending Fla. Stat. § 626.112(7)(a)).

[17] Id.

[18] Id.

[19] Fla. Stat. § 626.382 (“license of any insurance agency shall be issued for a period of 3 years . . . .”).

[20] See Fla. HB 633, §15 (2014) (amending Fla. Stat. § 626.382).

[21] Fla. Stat. § 626.172(7)(a) (2014).

[22] See DFS FAQ’s, questions 15-17.

[23] HB 633 repeals Section 626.747, Florida Statutes, relating to branch agencies, and creates Section 626.0428(4), which defines “agent in charge” and details the scope of the responsibilities of the agent in charge.  “Agent in charge” is defined as “the licensed and appointed agent who is responsible for the supervision of all individuals within an insurance agency location, regardless of whether the agent in charge handles a specific transaction or deals with the general public in the solicitation or negotiation of insurance contracts or the collection or accounting of money.”  HB 633 does not change the general requirement that all branch offices have a designated agent in charge on-site to supervise all insurance activities that require licensure as an agent and to ensure unlicensed employees do not engage in activities that require licensing.  See Fla. HB 633, § 6 (2014) (creating Fla. Stat. § 626.0428(4)).

[24] Fla. Stat. § 626.112(7)(b) (2014).

[25] MyProfile online portal can be found at https://dice.fldfs.com/public/pb_index.aspx.  It is unclear when this functionality will be available in MyProfile.   

[26] DFS has indicated that it has already began reaching out to large agencies that have 30 or more branch licenses to assist in transitioning to the new format.

[27] Fla. Stat. § 626.112(7)(a) (2014). 

[28] See Fla. H.R. Reg. Affairs Comm., HB 633 (2014) Staff Analysis 2 (March 13, 2014).

[29] Fla. Stat. § 626.112(7)(a) (2014).

[30] DFS has not issued any official guidance relating to who qualifies for the individual agent exemption.  However, the author expects, based on several inquiries made with DFS, that agencies who satisfy the exemption requirements and use “Inc.” or “LLC” in the agency’s name will qualify for the exemption.